1. Name and Contact Details of the Authority:
Authority: Reiser & Partner Patentanwälte mbB, Weinheimer Str. 102, 69469 Weinheim, Germany
Email: firstname.lastname@example.org Phone: +49 (0) 6201 - 876170 Fax: +49 (0) 6201 - 8761717
2. Collection and Storage of Personal Data as well as Type and Purpose of their Use
a) When Visiting the Website
When visiting our website www.reiser-ip.de, the browser used on your device automatically sends information to the server of our website. This information is temporarily saved in a so-called log file. The following information is recorded without your assistance and is stored until it is automatically deleted:
- IP address of the requesting computer,
- Date and time of access,
- Name and URL of the retrieved file,
- Website from which access is made (referrer URL),
- The browser used and, if applicable, the operating system of your computer as well as the name of your access provider.
The mentioned data will be processed by us for the following purposes:
- Ensuring a seamless connection to the website,
- Ensuring comfortable use of our website,
- Evaluation of system security and stability as well as
- For other administrative purposes.
The legal basis for data processing is Art. 6 para. 1 S. 1 lit. f GDPR. Our legitimate interest results from the purposes for data collection listed above. Under no circumstances do we use the data collected for the purpose of drawing conclusions about you as an individual.
In addition, cookies and analysis services are used when you visit our website. You will find more detailed explanations under sections 4 and 5 of this data protection declaration.
b) When Registering for our Newsletter
If you have explicitly consented in accordance with Art. 6 para. 1 S. 1 lit. a GDPR, we will use your email address to send you our newsletter on a regular basis. To receive the newsletter it is sufficient to provide an email address.
You can unsubscribe at any time, for example via a link at the end of each newsletter. Alternatively, you are welcome to send your request to unsubscribe via email at any time to email@example.com.
c) When Using our Contact Form
If you have any questions, we offer the opportunity to contact us using the contact form provided on the website. We require a valid email address, your full name, your telephone number, your company name as well as a valid subject matter so that we know who sent the request and so that we may respond to it.
The data will be processed for the purpose of contacting us in accordance with Art. 6 para. 1 S. 1 lit. a GDPR on the basis of your voluntary consent.
The personal data collected by us through your use of the contact form will be automatically deleted after your request has been processed.
d) Contact by e-mail or telephone
If you contact us via email or telephone, we will store the data you provide to be able to process your request.
3. Transfer of Data
Your personal data will not be transmitted to third parties for purposes other than those listed below.
We will only pass on your personal data to third parties if:
- you have given your explicit consent pursuant to Art. 6 para. 1 S. 1 lit. a GDPR,
- the transfer of your data pursuant to Art. 6 para. 1 S. 1 lit. f GDPR is necessary to assert, execute or defend legal claims and if there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data,
- in the event that a legal obligation exists for the transfer pursuant to Art. 6 para. 1 S. 1 lit. c GDPR, and
- it is legally permissible and necessary for the processing of contractual relationships with you in accordance with Art. 6 para. 1 S. 1 lit. b GDPR.
Information is stored in the cookie. This information results in each case in connection with your specifically used terminal device. However, this does not mean that we immediately become aware of your identity.
In addition, we also use temporary cookies which are stored on your end device for a specified period of time to optimize user-friendliness. If you visit our website again to use our services, it will automatically be recognized that you have already visited the website and which entries and settings you have chosen in the past, so that you do not have to repeat these steps.
The data processed by cookies is required for the aforementioned purposes in order to protect our legitimate interests and those of third parties pursuant to Art. 6 para. 1 S. 1 lit. f GDPR.
Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or that a message will always appear before a new cookie is created. However, the complete deactivation of cookies can lead to you´being unable to use all functions of our website.
5. Integration of Third-Party Services and Content
6. Data Security
We use the most common SSL (Secure Socket Layer) method in connection with the highest level of encryption supported by your browser. Usually this is a 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. Whether a single page of our website is transmitted in encrypted form is indicated by the display of the closed key or lock symbol in the lower or upper status bar of your browser.
We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.
7. Data sources and purpose of processing
We process personal data, which we receive in the framework of our business relations from our clients or other parties concerned. In addition, we process – to the extent necessary for the provision of our services – personal data which we obtain permissibly from publicly accessible sources (e.g. registers of public authorities, commercial registers, press, internet) or which are transferred to us by other third parties authorised to pass them on.
Relevant personal data are personal details (name, address and other contact information). This may also include data from the fulfilment of our contractual obligations as well as other data comparable with the above categories.
We process personal data in accordance with the provisions of the EU General Date Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). The data is processed for the provision and arrangement of services in the framework of the execution of our contracts with our clients or for the execution of pre-contractual measures, which take place on request. The purposes of the data processing depend primarily on the specific service provided (e.g. obtaining or defending intellectual property rights) and include, among other things, consultation, preparation of applications and representation before offices.
8. Transfer of data
Within Reiser & Partner Patentanwälte mbB, the people, who need your data to fulfil our contractual and legal obligations, can access it. Service providers and vicarious agents employed by us may also receive data for these purposes, if they, in particular, maintain data secrecy. These are companies in the categories of IT services, telecommunication, accounting, tax consultancy, legal consultancy, research and translation. With regard to the transfer of data to recipients outside our company, it should be noted first that we are obliged to maintain secrecy regarding all client-related facts of which we become aware. In principle, we may only pass on information about our clients if legal provisions require it, if the client has consented or if we are authorised to provide information. Under these conditions, recipients of personal data may, for example, be:
- public bodies and institutions (e.g. German Patent and Trademark Office, Federal Patent Court, Federal Court of Justice, European Patent Office, EUIPO, WIPO / OMPI), tax authorities in the event of a legal or statutory obligation,
- other patent law firms or comparable companies to which we transfer personal data in order to conduct business relations with you,
- service providers that we use within the framework of contract processing relationships. Other data recipients may be entities for which you have given us your consent to the transfer of data or for which you have exempted us from data secrecy pursuant to an agreement or permission or to which we are authorised to transfer personal data due to a balance of interests.
9. Data transfer to a third country
Data are transferred to states outside the European Union (so-called third countries) as far as
- it is required for the execution of your orders (e.g. order for representation in property right proceedings in other countries),
- it is required by law, or
- you have given us your permission.
10. Duration of data storage
We process and store your personal data as long as it is necessary for the fulfilment of our contractual and legal obligations. It has to be taken into account that our business relationship is a relationship designed to last for years. If the data are no longer required for the fulfilment of contractual or legal obligations, they are regularly deleted, unless their – temporary – further processing is necessary for the following purpose:
- preservation of evidence within the framework of the statutory limitation periods (According to §§ 195 ff. of the German Civil Code (BGB), these limitation periods can be up to 30 years, whereby the regular limitation period is 3 years.)
11. Rights of the Persons Concerned
You have the right:
- to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a right of appeal, the origin of your data, if it has not been collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information on details in this regard;
- to immediately request the rectification of incorrect or incomplete personal data stored by us in accordance with Art. 16 GDPR;
- to request the deletion of your personal data stored by us in accordance with Art. 17 GDPR, unless the processing is necessary to execute the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
- to request the restriction of the processing of your personal data in accordance with Art. 18 GDPR, if you dispute the accuracy of the data, if the processing is unlawful but you refuse to delete the data and we no longer need the data, but if you need the data to assert, exercise or defend legal claims or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
- to receive your personal data that you have provided to us in a structured, current and machine-readable format or to request its transfer to another person responsible pursuant to Art. 20 GDPR;
- to revoke your consent to us at any time in accordance with Art. 7 para. 3 GDPR. As a result, we are no longer allowed to continue processing data which was based on this consent in the future and
- to make a complaint to a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our office.
- With regard to the right of information and the right of deletion (Art. 15 & 17 DSGVO) the restrictions according to §§ 34 and 35 BDSG apply.
You can revoke your consent to the processing of personal data at any time. This also applies to the revocation of declarations of consent given to us before the GDPR came into force, i.e. before 25 May 2018. Please note that the revocation will only take effect in the future. Processing operations, which have taken place before revoking, are not affected.
12. Obligation to provide data
Within the framework of our business relationship, you have to provide personal data, which are necessary for the establishment, execution and termination of a business relationship and for the fulfilment of the associated contractual obligations, or which we are legally obliged to collect. As a rule, without these data, we are not in a position to conclude a contract with you, to execute it and to terminate it.
13. Automated Decision-Making
We do not use fully-automated decision-making in accordance with Article 22 GDPR for the establishment and execution of the business relationship.
14. Right of Objection
If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 para. 1 S. 1 lit. f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, provided that there are reasons for this which result from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which will be realized by us without specifying a particular situation.
If you wish to execute your right of revocation or objection, simply send us an email to firstname.lastname@example.org.
In case you file an objection, we will no longer process your personal data, unless we can prove compelling legitimate reasons for the processing which outweigh your interests, rights and freedoms, or if the processing serves the assertion, exertion or defence of legal rights.
15. Up-to-Dateness and Modification of this Data Protection Declaration
This data protection declaration is currently valid and has the status as of May 2018.
Due to the further development of our website and offers above or due to changed legal or official requirements, it may become necessary to change this data protection declaration. You can access and print out the current data protection declaration at any time on our website on www.reiser-ip.de/datenschutz .